When current accounts are relocated to an affiliated office, both licensed offices shall maintain current records of the accounts relocated. A copy of the Notification of Relocation letter to the insured shall be filed with the Department at the time it is mailed to the insured. This notice shall include the following:(1) Exact name of the company as licensed;(2) Present physical address;(3) New physical address;(4) Present mailing address;(5) New mailing address;(6) Present phone number;(7) New phone number; and(8) Date of relocation of account.