Between examinations by the Department, each licensee shall maintain a file or other complete record of all written communications soliciting the financing of insurance premiums, and of all other advertising material used (including scripts of radio and television broadcasts and reproductions of billboards and signs not at the licensed place of business). The file shall be maintained at the licensed office or at a principal Texas office, as designated to the Department. The date or period of use of each solicitation or advertisement shall be indicated. If any language other than English is used in any such advertising material, a true and correct translation of it shall appear in the file along with such material.